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Agenda:Minutes:
Agenda - Theatre in the Woods Tuesday, AprilAugust 14,11, 2009 – 77:00 pm meeting

1. Call to order
2. Additions to the agenda
3. Approval of the MarchJuly Minutes
4. Treasurer’s Report
5. Committee Reports – if time allows
      1. Finance- Carol Seehafer, chair
      2. Building- Sam Nadon-Nichols, chair
      3. Scheduling-Carolyn Burnett, chair
    1. Fundraising- Ron Carlson, chair
    1. Entertainment- Shirley Hile, chair chair
    2. Website-Shawn Tisdell, chair
    3. Archive-Jean Speaker, chair
    4. Marketing-Ad hocMarketing

6. Correspondence
7. Events/Productions (Review and Preview)
  1. ErnestAladdin in–report Love from Deb Shipman
  2. Pickin’ Up Steam–September 4, 2009 at 7:30 pm
  3. Much Ado- acting workshop September 12, 2009 – 9am to Noon will be led by Jan Lee and is now being called "Putting Energy into Acting"April
    • Auditions 2, 3,are 4from at9 7:30pmto 11 on the 19th and Aprilfrom 6:30-8:30 5on atthe 2pm23rd.
  4. Brunch Pizza and a PlaySept 15 - Mucha AdoPaul Kluge farce under new Aboutbusiness
  5. PGP- Nothing,September April19, 42009 at 9am7:00 pm
  6. Small Potatoes Fools– October 8, 9, 10, 17, & 18
    • Auditions are on Aug. 26,27 at 6:30-8:30.
  7. It’s a Wonderful Life– Auditions Aprilon September 25,29, 2009 atfrom 7:306:30 pm to 8:00 pm

8. Ongoing Business
  1. Curtain Call deadlines – 2/15, 5/15, 8/15, 11/15
  2. Quam Day date – 5/2/098/29/09 and 10/10/09 – Shell Lakegarage Highsale School– community9am serviceto project3pm
  3. YouthAudio Theatreequipment Updatediscussion

9. New Business
    1. ??Ticket prices

10. Next meeting will be on Tuesday, May 12,September 8, 2009 at 7:00 p.m.
11. Items for MaySeptember Agenda
Theatre in the Woods Monthly Meeting MarchJuly 10,14, 2009 Members present:
ALaurie BakkumADonna Barnes-Haesemeyer ATroy Benham
PACarolyn Burnett (presiding)PARon CarlsonPMegan Conners
PJohn CookPAPatti FoxPShirley Hile
PKathy Mitchell (recording)PSam Nadon-NicholsAPMargaret Olsgard
APJean SpeakerPCarol Seehafer (presiding)APRoger Sweeney
APShawnDel TisdellBakkumAPDanJessica de la HakensonCruzPEva Olsgard

  1. Meeting was called to order at 7:007:30 pm. We welcomed Lela, one of the TitW neighbors, who joined us for the potluck picnic and meeting.

  1. Additions to the agenda – Added to (9.c.) Discuss pre-concert announcements.none.

  1. Correction to FebruaryJune minutes – correct spelling of– Barronett.None. MeganSam made a motion to accept the minutes, seconded by Carol. Cook.

  1. Treasurer’s Report – Review ofThe theAladdin financialsproduction –brought investmentin accounts$1,000. areGreat atshow. $40,871New andVanguard bankfund account balances– areWellington. atWe $7,353.have Revieweda theCD expensesdue -next $629month, forso the ladder. ShirleyFinance committee will be meeting soon. Cook made a motion to accept the treasurer’sTreasurer’s report, seconded by Carolyn. Sam.

  1. Committee Reports
      a. Finance – Carol, chair. Reviewed the breakout of the funds. The breakout of funds right now is 16% stock, 36% bond, and 48% cash. As things slowly change the committee with review the fund allocations. In the past, the model has been 45% stock and 45% bonds with 10% cash. We have funds in CD’s right now due to the market. Concerts are usually a break-evenchair. event.Reported above.
      b. Building – Sam, chair. The disposalemergency camelights outwere andinstalled aby newSteve drainand wasare installed.now Projects fordone. QuamMarking Dayis –done disconnectfor the stove,trenching. paintingMike in theMitchell entry.helped Mitch.
    1. Scheduling – Carolyn, chair. Pickin’ Up Steam – Joe Cruz – blue grass concert will be on 9/4/09 during the Town and Country Days in Shell Lake. Request was made to advertise this concert with Shell Lake. Still need some fill in programs for May – open to suggestions. Still working on contact with Emily and Alex for the Summer Youth TheaterNo program.report.
    2. Fundraising – Ron, chair. Have not met yet.Idea Discussed a website for potential sources for grants – Grant Station. Begging Letter willwas gotossed out earlier this year. Money-maker ideas – hostto thedo Girla Scouts20thseason orCelebration anothert-shirt. group andWe chargetook a feelook forat the program. Laurie and Del donated an electric pianot-shirt that will be used during Ernest in Lovethe andYouth otherTheater futuregroup programs.had done.
    3. Entertainment - Shirley, chair. No report.
    4. Website – Shawn, chair. No report.Archive – Jean, chair. No report.Marketing – We had a request to advertise at the Country HouseEva Hotelwill instart Spoonerworking on an ad board for $260 per year. The price came down to $168 per year – discussed that we were not interested. Discussion that the marketing committee is not an ad hoc committee, but does need to meet to review all requests and marketing needs.will Ifformally anyoneconnect iswith interested,Shawn letone Pattion know. Pattione.
    5. Archive was– contactedJean, bychair.
    6. Marketing the– RiceBrochures Lakewere radioshared stationwith foreveryone.

  1. Correspondence their- online RadioShared Auctionthe lookingThank forYou 10note tickets.from Discussedthe optionscast and a Carol made a motion tocrew donateof 10Aladdin. ticketsWe toreviewed the radio auction forWashburn any night,County secondedVisitor’s byGuide Ron.ad. PattiWe will get the tickets to Ann at the radio station. Businessrenew Afterfor 5$165 isand atmake the Edina Realty in Spooner. Correspondencegraphic -changes noneneeded.

  1. Events / Productions (Review and Preview)
          1. Pizza and a Play – Two Gentlemen from Verona – Aladdin Friday, 2/20/09 – 10 people attended, read, ate, and hadGreat fun.show!!
          2. Stones inPickin’ HisUp PocketsSteam – February 21– andSeptember 22,4, 2009 - made money. Greatat show. Julie7:30pm wrote– ablue lettergrass aboutconcert the– impactpart theof QuamTown hadand onCountry herDays. whichCarolyn will be usedfollow inup on the grant.press release.
          3. Claudia Schmidt and KevinMuch KlingAdo –update –
    • 9/12/09 – March9am 6,to 2009Noon – brokeActing evenskills on thisworkshop, event. Weopen hadto newanyone volunteershigh forschool thisage event.and Discussedup ifand wealso hadopen ato process fordirectors, sendingKaren thankand you’sCarolyn towill firstlead timersthe thatworkshop
    • 9/19/09 help– us9am out.to This could11am be– addedauditions toand theone Housemore Manager’sevening checklist.– TBD
      1. ErnestPretty in LoveGood Party - April 2,will 3,be 4,on 2009September –19 thingsat are7 goingpm well!– 20thSeason
    1. BrunchFools– andOctober a8, Play –9, Much10, Ado17, Aboutand Nothing18, –2009. Sat,Auditions Aprilwill 4,be 2009on from8/26 9amand to Noon8/27
      f.SmallIt’s a PotatoesWonderful Life – AprilAuditions 25,on 20099/29/09 –from Need6:30pm ato House8:00pm. Manager.Roger had one person call about auditions who heard about them at the 4thof July Art Fair.
** Reminder to let Shawn know dates of events so that he can update the website.
  1. Ongoing Business
      a. Curtain Call deadline is 2/15, 5/15, 8/15, 11/15. Ideas for the September Curtain Call – nominating committee, Fools, Aladdin wrap-up and PGP promotion.
    1. Quam DaysDay on coming8/29/09 upand a garage sale on March 14th10/10/09 andwith Maya 2nd.possible Activitiesbake forsale. 3/14We will include need propa committee cabinets,to kitchen,organize the lightinggarage trainingsale.
    2. Fourth withof BobJuly from 1-3pm.Art WeFair were– approachedseveral bypeople Shellstopped Lakeby Highthe Schoolbooth, forit community servicewas projectsa –nice perhapsday. theWe Mayhanded Quamout Daybrochures and cleaningbookmarkers. outIdea theto shed. Willdo discussthis atnext theyear Aprilwith meeting.SLAC?

  1. YouthNew TheaterBusiness
    1. Ticket price discussion – discussed tabled for next month. Some discussion that we needare ana adultnon-profit liaison.organization Theand Youthwe Theaterwant grouppeople isto part ofbe TitWable andto weattend needour theproductions. connectionPerhaps betweenthis is not the twotime groups.to There isincrease aprices.
    1. Audio liabilityequipment riskrequest ifdiscussion we– don’tRoger havepresented anto adultthe presence.board Think aboutsome whoof mightthe beaudio interestedneeds inhe doinghas thisfor –his letshow Carolynthat knowalso if youcould arebenefit interested.future performances. He Newhad Businessmet Grantwith applicationLarry is(Duck infor and Carolynthe isOysters) confidentto itlook willand bediscuss funded.options. TitWLarry wassuggested mentionedspeaker, in theaudio Bestmixing Practicesboard, -and #6microphones. outLarry ofhas 200.access Timelineto iswholesale asand discounted followsprices for the grant:Marchequipment. –Costs panelare Aprilas –follows: finalspeaker reviewto by be mounted over the Artpresidium BoardMayat –$220, announceJuneYamaha mixing board – thevery moneyuser arrivesfriendly Pre-Concertat Announcement$192, Discussion -and Sammicrophones talkedat about$116 hiseach. experienceThe attotal thewould Kevinbe andapproximately Claudia$800 showto with someone$1,000 whoand waswould takinghave digitalsubstantial picturessavings duringfor theus show.as Wethese discussed havingare thewholesale Houseand Managercloseout mentionprices. itLarry priorwould tovolunteer thehis showtime withfor ainstallation. listSuggestion of upcomingwas events,made listingto itreview inthis theproposal program;with ushersBob, couldwhich mentionRoger no digitalwill pics/celldo. phonesJessica duringmade thea show,motion signageto bymake the ticketrequired window. Anpurchase announcementof mayaudio takeequipment, awayJean fromseconded the program.motion. WeThe willmotion dowas signage byopened up for discussion. There was concern regarding the tickettimeline windowfor andthe putproject, athere notewere inboard programs.members Itnot ispresent okwho towould take picturesbe atinterested Collagein anddiscussion Youthon Theaterthis programs.topic, Carolynand willwe find someonewould need to takereview carethe offinances this.WACTwith ConferencePatti Recapbefore – ETCa (Electronicdecision Theatercould Controls)be wasmet. thereThe asmotion awas resourcetabled for lighting, in-housethis training,month and outreach. www.etcconnect.comwould Theybe hadreviewed workshopsin onAugust. monologue delivery,Roger ensemblewill building,follow andup buildwith teamBob inand community,also itmeet waswith aPatti good conferenceabout finances.

  1. Next Meeting will be Tuesday, April 14,August 11, 2009 at 7pm.

  1. Motion to adjourn by the board. Motion carried. Adjourned at 8:058:20 pm.
Respectfully submitted, Kathy Mitchell