Tuesday, August 11, 2009 – 7:00 pm meeting
1. Call to order
2. Additions to the agenda
3. Approval of the July Minutes
4. Treasurer’s Report
5. Committee Reports – if time allows- Finance- Carol Seehafer, chair
- Building- Sam Nadon-Nichols, chair
- Scheduling-Carolyn Burnett, chair
- Fundraising- Ron Carlson, chair
- Entertainment- Shirley Hile, chair
- Website-Shawn Tisdell, chair
- Archive-Jean Speaker, chair
- Marketing
6. Correspondence
7. Events/Productions (Review and Preview)- Aladdin –report from Deb Shipman
- Pickin’ Up Steam–September 4, 2009 at 7:30 pm
- Much Ado- acting workshop September 12, 2009 – 9am to Noon will be led by Jan Lee and is now being called "Putting Energy into Acting"
- Auditions are from 9 to 11 on the 19th and from 6:30-8:30 on the 23rd.
- Pizza and a PlaySept 15 - a Paul Kluge farce under new business
- PGP- September 19, 2009 at 7:00 pm
- Fools– October 8, 9, 10, 17, & 18
- Auditions are on Aug. 26,27 at 6:30-8:30.
- It’s a Wonderful Life– Auditions on September 29, 2009 from 6:30 pm to 8:00 pm
8. Ongoing Business- Curtain Call deadlines – 2/15, 5/15, 8/15, 11/15
- Quam Day date – 8/29/09 and 10/10/09 – garage sale – 9am to 3pm
- Audio equipment discussion
9. New Business- Ticket prices
10. Next meeting will be on Tuesday, September 8, 2009 at 7:00 p.m.
11. Items for September Agenda
| July 14, 2009Members present:| A | Laurie Bakkum | A | Donna Barnes-Haesemeyer | A | Troy Benham | | A | Carolyn Burnett | A | Ron Carlson | P | Megan Conners | | P | John Cook | A | Patti Fox | P | Shirley Hile | | P | Kathy Mitchell (recording) | P | Sam Nadon-Nichols | P | Margaret Olsgard | | P | Jean Speaker | P | Carol Seehafer (presiding) | P | Roger Sweeney | | P | Del Bakkum | P | Jessica de la Cruz | P | Eva Olsgard |
- Meeting was called to order at 7:30 pm. We welcomed Lela, one of the TitW neighbors, who joined us for the potluck picnic and meeting.
- Additions to the agenda – none.
- Correction to June minutes – None. Sam made a motion to accept the minutes, seconded by Cook.
- Treasurer’s Report – The Aladdin production brought in $1,000. Great show. New Vanguard fund – Wellington. We have a CD due next month, so the Finance committee will be meeting soon. Cook made a motion to accept the Treasurer’s report, seconded by Sam.
- Committee Reports
a. Finance – Carol, chair. Reported above.
b. Building – Sam, chair. The emergency lights were installed by Steve and are now done. Marking is done for the trenching. Mike Mitchell helped Mitch.
- Scheduling – Carolyn, chair. No report.
- Fundraising – Ron, chair. Idea was tossed out to do a 20thseason Celebration t-shirt. We took a look at the t-shirt that the Youth Theater group had done.
- Entertainment - Shirley, chair. No report.
- Website – Shawn, chair. Eva will start working on the marketing and will formally connect with Shawn one on one.
- Archive – Jean, chair.
- Marketing – Brochures were shared with everyone.
- Correspondence - Shared the Thank You note from the cast and crew of Aladdin. We reviewed the Washburn County Visitor’s Guide ad. We will renew for $165 and make the graphic changes needed.
- Events / Productions (Review and Preview)
- Aladdin– Great show!!
- Pickin’ Up Steam– September 4, 2009 at 7:30pm – blue grass concert – part of Town and Country Days. Carolyn will follow up on the press release.
- Much Ado –update –
- 9/12/09 – 9am to Noon – Acting skills workshop, open to anyone high school age and up and also open to directors, Karen and Carolyn will lead the workshop
- 9/19/09 – 9am to 11am – auditions and one more evening – TBD
- Pretty Good Partywill be on September 19 at 7 pm – 20thSeason
- Fools– October 8, 9, 10, 17, and 18, 2009. Auditions will be on 8/26 and 8/27
f.It’s a Wonderful Life– Auditions on 9/29/09 from 6:30pm to 8:00pm. Roger had one person call about auditions who heard about them at the 4thof July Art Fair.
** Reminder to let Shawn know dates of events so that he can update the website.- Ongoing Business
a. Curtain Call deadline is 2/15, 5/15, 8/15, 11/15. Ideas for the September Curtain Call – nominating committee, Fools, Aladdin wrap-up and PGP promotion.
- Quam Day on 8/29/09 and a garage sale on 10/10/09 with a possible bake sale. We will need a committee to organize the garage sale.
- Fourth of July Art Fair – several people stopped by the booth, it was a nice day. We handed out brochures and bookmarkers. Idea to do this next year with SLAC?
- New Business
- Ticket price discussion – tabled for next month. Some discussion that we are a non-profit organization and we want people to be able to attend our productions. Perhaps this is not the time to increase prices.
- Audio equipment request discussion – Roger presented to the board some of the audio needs he has for his show that also could benefit future performances. He had met with Larry (Duck for the Oysters) to look and discuss options. Larry suggested speaker, audio mixing board, and microphones. Larry has access to wholesale and discounted prices for equipment. Costs are as follows: speaker to be mounted over the presidium at $220, Yamaha mixing board – very user friendly at $192, and microphones at $116 each. The total would be approximately $800 to $1,000 and would have substantial savings for us as these are wholesale and closeout prices. Larry would volunteer his time for installation. Suggestion was made to review this proposal with Bob, which Roger will do. Jessica made a motion to make the required purchase of audio equipment, Jean seconded the motion. The motion was opened up for discussion. There was concern regarding the timeline for the project, there were board members not present who would be interested in discussion on this topic, and we would need to review the finances with Patti before a decision could be met. The motion was tabled for this month and would be reviewed in August. Roger will follow up with Bob and also meet with Patti about finances.
- Next Meeting will be Tuesday, August 11, 2009 at 7pm.
- Motion to adjourn by the board. Motion carried. Adjourned at 8:20 pm.
Respectfully submitted,Kathy Mitchell |
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